Are you looking for a free Purchase Order Template that you can easily edit? Here’s more than ten different PO layouts for you. Provided in Excel, Google Sheets and PDF. Just download the best fit.
Why Use a Purchase Order Template?
Creating purchase orders (POs) from scratch every time you need to place an order can be time-consuming and inefficient. That’s where purchase order templates come in. Whether you’re managing a small business, overseeing construction projects, or handling vendor agreements, using a template helps streamline your purchasing process.
Managing purchases manually can quickly become messy, especially when dealing with multiple suppliers and frequent orders. A purchase order template helps businesses standardize their procurement process, making it easier to track expenses, maintain records, and ensure smoother communication with suppliers.
With a structured purchase order format, businesses can:
- Save time by avoiding repetitive data entry.
- Reduce errors in order details.
- Ensure consistency in purchase records.
- Improve transparency and accountability in procurement.
And the best part? You don’t need expensive software to get started. An Excel-based purchase order template is simple, effective, and easy to customize for your specific needs.
Free Downloadable Purchase Order Templates
Here’s our rich collection of Purchase Order Templates:
- Instant Download
- Editable
- Printable
- Customizable
- Provided in Excel, PDF or Google Sheets
1. Basic Purchase Order Template
A simple purchase order template that includes essential details such as buyer and supplier information, item descriptions, quantities, unit prices, and total costs.
Best for: Small businesses, freelancers, and startups looking for a straightforward PO format.
>> Download Basic Purchase Order Template in Excel
2. Google Sheets Purchase Order Template
Do you need an online spreadsheet to create your purchase orders? Feel free to make a copy for your Drive and start using this Google Sheets template.
So, simple to use template:
- Online spreadsheet in Google Sheets
- Editable
- Printable
- Make a copy
3. Blanket Purchase Order Template
A blanket purchase order (BPO) is used for recurring purchases over a period of time. Instead of issuing multiple purchase orders, businesses can establish a set quantity or budget with the supplier in advance.
This Blanket PO template features:
- Long-term agreement structure
- Regular release schedules
- Fixed pricing terms
- Quality and delivery specifications
- Volume commitments
Best for: Businesses that frequently reorder the same products, such as office supplies or raw materials.
>> Download Blanket Purchase Order Template in Excel
4. Planned Purchase Order Template
A planned purchase order (PPO) is similar to a standard PO but is designed for scheduled deliveries over time. It specifies expected quantities, delivery dates, and pricing while allowing some flexibility for adjustments.
This Planned PO template includes:
- Detailed delivery scheduling
- Buffer stock requirements
- Forecast elements
- Quality specifications
- Planning period commitments
Best for: Businesses that need structured but flexible procurement plans.
>> Download Planned Purchase Order Template in Excel
What is the difference between a blanket and a planned purchase order?
A blanket purchase order is used for recurring purchases over a set period without specific delivery dates, while a planned purchase order schedules deliveries in advance but allows flexibility.
5. Contract Purchase Order Template
A contract PO is a legally binding agreement that outlines terms and conditions for future purchase orders between a buyer and supplier. It does not include specific order details but sets the foundation for ongoing transactions.
Best for: Businesses with long-term supplier agreements where pricing and terms need to be predefined.
This Contract PO template includes:
- Detailed contract terms
- Service level specifications
- Legal compliance requirements
- Performance monitoring terms
- Clear deliverables and timelines
>> Download Contract Purchase Order Template in Excel
6. Purchase Order Template in PDF
Maybe you’re just looking for a simple pdf file to edit for your purchase orders. Or, you need to check for an purchase order example to create your own format.
Then you can check our standard Purchase Order PDF template:
Editable
Provided in pdf
Instant file
Sleek-design layout
7. Service Purchase Order Template
Unlike standard POs, which focus on physical goods, a service purchase order is used to request professional services such as consulting, maintenance, or freelance work.
Best for: Businesses that need to document and track service-based expenses.
>> Download Service Purchase Order Template in Excel
8. Printable Purchase Order Template
This printable PO template is designed for businesses that prefer to maintain physical records and professional purchase order forms. It features a clean and easy-to-read format suitable for printing and documentation.
Best for: Companies that require hard copies for supplier communication or audits.
>> Download Printable Purchase Order Template in Excel
9. Construction Purchase Order Template
The construction industry has unique purchasing needs, often involving materials, equipment, and subcontractor services. This template is customized for tracking procurement in construction projects.
Best for: Contractors, builders, and project managers handling multiple procurement requests.
>> Download Construction Purchase Order Template in Excel
10. Consignment Purchase Order Template
A consignment purchase order is used when a supplier provides goods to a business but retains ownership until they are sold. Payment is made only after items are used or sold.
Best for: Retailers and distributors working with vendors on a consignment basis.
>> Download Construction Purchase Order Template in Excel
How to Customize Your Purchase Order Templates?
Once you download your preferred template, you can personalize it to fit your business needs. Here are a few customization tips:
- Add your company logo and branding for a professional look.
- Update your Supplier and Shipment Location info
- Add your items with Qty and Rate info
- Check auto calculated areas and modify Discount and Tax rate as well as Other Costs if needed
- Update the Terms & Conditions and Notes area according to your needs
That’s it. It’s ready for print and send to your supplier.
What should a Purchase Order Template include?
A purchase order template should include:
- Company info
- Supplier info
- Shipment information
- Items with rates and quantities
- Subtotals and Totals
- Terms & Conditions
Also, a purchase order template should be always:
- Printable
- Editable
- Downloadable
Why Choose Excel for Purchase Orders?
Excel remains one of the most versatile and widely used tools for business documentation. Many businesses prefer Excel for managing purchase orders because:
- It is easy to customize with additional fields, formulas, or branding.
- It does not require advanced software skills or training.
- It is cost-effective and does not involve expensive licensing fees.
- It allows businesses to organize, store, and analyze purchasing data efficiently.
To help businesses streamline their purchasing processes, we offer a selection of free downloadable Excel purchase order templates tailored for different needs.
Other Solution? DashPO
Despite its simplicity and familiarity, Excel has still lots of limitations.
So, if you’re looking for an online solution to both create and track your Purchase Orders, then you should try our DashPO tool now.
This is a web-based micro-SaaS, specially designed for Purchase Order management.
- Free to start
- No credit card required
- Simple and easy
- Customizable
- PO tracking
You should try this Smart PO Generator to simplify your procurement processes and create more time for your purchasers.
Frequently Asked Questions
Do you have still questions? Here are our answers for some of most common questions on purchase order templates:
Is a purchase order legally binding?
Yes. Once a supplier accepts a purchase order, it becomes a legally binding agreement outlining the terms of the purchase.
Do I need a purchase order for small purchases?
While not always required, having a purchase order ensures clear documentation, prevents miscommunication, and keeps financial records organized.
Can I automate my purchase orders?
Yes. While Excel templates help with manual tracking, businesses looking for a more automated solution can use procurement software like DashPO to streamline the process.
Can I edit the templates in Google Sheets instead of Excel?
Yes. Simply upload the Excel file to Google Sheets, where you can edit, share, and collaborate online.
Also, you can copy and paste your spreadsheet to a doc file to create Purchase Order Word Template if you’re used to creating your docs in Microsoft Word or Google Docs.
Final Thoughts
Using a purchase order template is a simple and effective way to organize your procurement process. Whether you need a basic purchase order, a construction-specific PO, or a service-based PO, you can find the right template for your business needs.
Download your free purchase order template today and take control of your purchasing process.
